Job Opportunity: Program Assistant, Special Projects & External Relations
TITLE: Program Assistant, Special Projects & External Relations
REPORTS TO: Deputy to the President, Director of Development, External Relations & Special Projects
The Inter-American Dialogue seeks an entry-level program assistant to join the Office of the President team.
The candidate will have initiative, excellent communications, organizational, and administrative skills, outstanding problem-solving skills, and the ability to communicate effectively in both English and Spanish. Candidate must have the capacity to work concurrently and efficiently on multiple projects in a fast paced office environment.
The successful candidate must be extremely well- organized, friendly, poised and have excellent judgment. A Bachelor’s degree and a strong fluency in English and Spanish are required (Portuguese a plus). Experience in event planning and external relations is preferred.
A Washington-based think tank, the Inter-American Dialogue engages our network of global leaders to foster democratic governance, prosperity, and social equity in Latin America and the Caribbean. Together, we work to shape policy debate, devise solutions, and enhance cooperation within the Western Hemisphere. Eighteen Dialogue members served as presidents of their countries, and over three dozen have served at the cabinet level. For seven consecutive years, the University of Pennsylvania has ranked the Dialogue among the top 2 percent of US think tanks, and in 2014 London’s Prospect Magazine named the Dialogue “US Think Tank of the Year.” Its 130 members from the United States, Canada, and Latin America include former presidents, prominent political, business, labor, academic, media, military and religious leaders.
Specific responsibilities include:
60% Event Planning
- Assist in conceptualizing, planning, and organizing public forums and private meetings on political and economic developments in hemispheric affairs
- Manage the logistics of public events, conferences, delegations, and ad hoc meetings, as required, including arranging travel and lodging for speakers; identifying and managing vendors; monitoring event budgets; communicating regularly with high-level event participants; and coordinating day-of-execution.
- Draft and prepare communications related to conferences and events, including invitations, participant lists, and summaries, and review and revise as necessary prior to dissemination.
- Help draft rapporteurs’ reports of conferences and narrative and financial reports for donors.
- Maintain correspondence, set up appointments and interviews, and provide administrative support to program activities.
20% Research and Institutional
- Conduct research and manage logistics related to Dialogue membership, development, and Board of Directors, as needed.
- Assist the Communications team in drafting and producing institutional Biennial Report and
- Maintain the Global Trends & Future Scenarios on-line database of publications and oversee an intern or consultant in carrying out this work.
- Conduct research and analysis on key issues in hemispheric affairs, as needed.
15% Congressional Program
- Work with Dialogue staff to expand the participation of Members and key staff of Congress in the Dialogue’s Congressional Program and to keep the Dialogue informed on pertinent legislative developments.
- Engage and build relationships with congressional staff to facilitate participation of members of Congress in Dialogue initiatives and attend congressional hearings relevant to Western Hemisphere affairs to heighten the Dialogue’s profile on Capitol Hill.
- Organize public policy meetings and private briefings and dinners on Capitol Hill. Related tasks include identifying and securing Members to co-host and attend, drafting and tracking invitations, arranging logistics, and coordinating day-of execution.
5% Other Responsibilities
- Other responsibilities may include editing, commenting on, summarizing, or drafting documents in English and Spanish, responding to special requests from funders, and summarizing proceedings of program events, as assigned by the Director.
- Bachelor’s degree in International Relations, Political Science, Economics, Latin American Studies, or related disciplines, with an excellent academic record.
- Fluency in Spanish required, Portuguese is a plus.
- Experience living, working, and/or studying in the region is desirable.
- Outstanding communications and writing skills.
- Strong organizational and interpersonal skills.
- A willingness to work collaboratively as part of a team and to assume team leadership roles when necessary.
- An ability to manage workload and priorities for multiple events.
- Experience planning multiple events simultaneously (small- and large-scale, virtual and in-person) and frequently engaging with high-level stakeholders.
- Experience working with social media platforms in a professional capacity, preferably Twitter, Facebook, LinkedIn, and YouTube.
- Experience working with Adobe InDesign, Zoom, MailChimp, and WordPress.
- Experience working with databases, preferably Raiser’s Edge.
For consideration, please submit your resume, a cover letter, two writing samples in English and Spanish to email@example.com, and indicate position and last name in the subject line. No phone calls, please.
Applications are reviewed on a rolling basis and the position may be filled before the deadline. We highly encourage you to submit your materials as soon as possible.
The Inter-American Dialogue is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation or any other legally protected status. The Dialogue accepts resumes from all qualified applicants, particularly women and minorities.