Job Opportunity: Coordinator, Development and External Relations
Title: Coordinator, Development and External Relations
Reports to: Director, Development and External Relations
The Inter-American Dialogue seeks an entry-level Development and External Relations Coordinator to join its team and support the senior staff in a range of activities.
The candidate will have initiative, excellent communications, organizational, and administrative skills, outstanding problem-solving skills, and the ability to communicate effectively in both English and Spanish. Candidate must have the capacity to juggle multiple projects with competing priorities simultaneously, while being able to work under short deadlines, and deliver in a rapidly changing, fast-paced office environment.
The successful candidate will take ownership of the administrative aspects of this position and must be extremely organized, friendly, poised and employ excellent judgment. A Bachelor’s degree is required. Experience in fund-raising and external relations is preferred, but not required. Strong computer skills (including Outlook, Word, Excel, and NEON database) and fluency in Spanish and/or Portuguese is required.
The Development and External Relations Coordinator will work under the direction of the Director, Development and External Relations. This position requires a high level of collaboration with the entire staff, but mainly with staff from Office of the President.
PRINCIPAL DUTIES AND RESPONSIBILITIES
75% Development and External Relations
- Work closely with Dialogue’s Development and External Relations Director on execution of the organization’s Development and Communications Action Plan and strategies..
- Research, organize and manage donor prospect information (on individuals, foundations, corporations, international finance institutions, and governments).
- Enter donations in the organization’s database.
- Track and acknowledge contributions.
- Collect and manage information on donors and potential donors using the Dialogue’s fundraising database.
- Update fundraising statistics and prepare donations reports for the President, the Board of Directors’ Development Committee, and other senior staff.
- Assist with project management (Annual Awards Dinner, President’s Leadership Council annual meeting, and other stewardship events).
- Assist with the production of the organization’s annual report.
- Website maintenance: proofread and upload Dialogue program content (articles, op-eds, event summaries) onto the website in a timely and accurate fashion.
- Update the Dialogue’s social media accounts (Twitter, Facebook, Linkedin) daily; grow the number of Twitter followers (journalists, academics, and policy professionals).
- Maintain relations with media outlets; update relevant information in database.
- Collaborate with Dialogue’s program staff to package promotional content across digital platforms and into proposals, using the Dialogue’s guide style.
- Assist with tracking performance metrics (audience growth and engagement) over time;
- Draft and produce written correspondence such as letters, reports and other documents as required.
- Coordinate mailings of solicitation letters.
- Prepare and mail/e-mail solicitation for the Associate Program and Annual Campaign.
- Employ poised and articulate telephone communication skills with internal and external stakeholders and represent the Dialogue in an efficient, effective and professional way.
- Assist with weekly tasks (including stewardship and collections) related to processing of pledges and dues from supporters.
- Other tasks related to Development and External Relations, as assigned.
25% General Office Support
- Assist in maintaining the Dialogue’s database and ensuring quality control.
- Provide other administration support regarding fundraising activities.
- Provide assistance as needed for scheduled events.
- Answer phones, greet visitors and handle vendor issues, as needed.
- Supervise and manage workload of intern(s).
A Washington-based think tank, the Inter-American Dialogue engages our network of global leaders to foster democratic governance, prosperity, and social equity in Latin America and the Caribbean. Together, we work to shape policy debate, devise solutions, and enhance cooperation within the Western Hemisphere. Eighteen Dialogue members served as presidents of their countries, and over three dozen have served at the cabinet level. For seven consecutive years, the University of Pennsylvania has ranked the Dialogue among the top 2 percent of US think tanks, and in 2014 London’s Prospect Magazine named the Dialogue “US Think Tank of the Year.” Its 100 members from the United States, Canada, and Latin America include former presidents, prominent political, business, labor, academic, media, military and religious leaders.
The Inter-American Dialogue is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation or any other legally protected status. The Dialogue accepts resumes from all qualified applicants, particularly women and minorities.
Please submit a cover letter, resume and writing sample (in English and Spanish/Portuguese) to firstname.lastname@example.org. Writing sample should not exceed one page. Please indicate last name and position for which you apply in subject line. If preferred, you may send your application by mail to Human Resources, Inter-American Dialogue, and 1155 15th Street NW, Suite 800, Washington, DC 20005.
Last date to submit application: May 26, 2017
No phone calls, please.